Job Specification

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support. A Personal Assistant needs to have a deep understanding of the company and know who the key personnel are, as they are representing a senior member of staff. For this same reason, it is important a PA has great interpersonal skills, is well-presented and professional.

Job Responsibilities

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.
• Monitoring a reporting manager’s email and responding if required
• Preparing communications on behalf of a manager
• Conducting or preparing any research that the reporting manager may require
• Run errands as requested

Skill Set Required

• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Exceptional interpersonal skills.

Job Requirements

• 1-2 years of experience as a personal assistant would be advantageous.
• Certification in secretarial work, office administration, or related training.
• Knowledge of office management systems and procedures
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Up-to-date with latest office gadgets and applications
• Discretion and confidentiality

Salary and Benefits

Offered Salary: AED 5000 monthly - AED 6000 monthly
Overtime Applicable
Food Accommodation Transportation Visa Provided Medical Insurance Duty Meals